Privacy Policy

Elite Africa Football Academy (“EAFA,” “we,” “our,” or “us”) is a non-profit organization dedicated to identifying, supporting, and developing emerging football talent. This Privacy Policy explains how we collect, use, store, share, and protect personal information collected through our Student Enrollment Application Form and other interactions with students, parents/guardians, partners, donors, and website visitors.

EAFA is incorporated in the United States and operates programs across Africa. We are committed to complying with applicable data protection and child safeguarding laws in the U.S. and the regions in which we operate.

1. Scope of This Policy
This Privacy Policy applies to personal information collected through:

• Student Enrollment Application Forms
• Interviews, evaluations, and selection processes
• Email, phone, and online communications
• EAFA events, training programs, and competitions

2. Information We Collect
We collect personal and sensitive personal information directly from parents/guardians and, where appropriate, from students.

a) Student Information

• Full name
• Date and place of birth
• Age and nationality
• Home address, city, and country
• Academic background (school attended, grade level, languages spoken, learning support needs)
• Football background (playing history, preferred position, experience, strengths, and development areas)

b) Parent/Guardian Information

• Full name
• Relationship to the student
• Phone number and email address
• Occupation

c) Health and Emergency Information

• Medical conditions
• Medications and allergies
• Emergency contact details

This information is collected solely to ensure student safety, wellbeing, and appropriate participation in academy activities.

d) Family and Support Information

• Statements regarding motivation for enrollment
• Financial hardship indicators
• Transportation and parental involvement needs

3. How We Use the Information
We use collected information to:

• Review and assess student applications
• Communicate with parents/guardians and students
• Conduct evaluations, trials, and selection processes
• Provide training, education, and safeguarding support
• Respond to medical or emergency situations
• Determine eligibility for financial or logistical assistance
• Comply with legal, regulatory, and child protection obligations
• Improve EAFA programs and operations

We do not use student or guardian data for commercial marketing purposes.

4. Legal Basis for Processing
EAFA processes personal information based on:

• Parental/Guardian consent
• Performance of a participation or enrollment agreement
• Legitimate interests related to operating a safe and effective youth academy
• Compliance with legal and safeguarding obligations

Sensitive information, including health data, is processed only with explicit consent and where necessary for student safety.

5. Children’s Privacy and Safeguarding
EAFA primarily serves minors. We collect and process children’s personal information only with the knowledge and consent of a parent or legal guardian.

We apply strict child safeguarding principles and limit access to student information to authorized personnel only.

6. Sharing and Disclosure of Information
We do not sell or rent personal information. We may share information only:

• With EAFA staff, coaches, medical personnel, and authorized volunteers
• With service providers supporting IT, communications, or record management
• With leagues, federations, or competition organizers where required
• When required by law or to protect the safety and rights of students

All third parties are required to maintain confidentiality and appropriate data security.

7. International Data Transfers
Because EAFA operates in the United States and Africa, personal information may be transferred and processed across borders. We take reasonable measures to ensure appropriate safeguards are in place.

8. Data Security
EAFA uses reasonable administrative, technical, and physical safeguards to protect personal information. Access is restricted to individuals who require the information to perform their roles.

9. Data Retention
We retain personal information only for as long as necessary to:

• Evaluate applications
• Manage enrollment and participation
• Meet legal and safeguarding requirements

Information that is no longer required is securely deleted or anonymized.

10. Your Rights
Subject to applicable laws, parents/guardians and students may have the right to:

• Request access to personal information
• Request correction of inaccurate information
• Request deletion of information where legally permitted
• Withdraw consent at any time

Requests can be submitted using the contact details below.

11. Policy Updates
EAFA may update this Privacy Policy periodically. Any changes will be communicated through official EAFA channels.

12. Contact Information
Elite Africa Football Academy
Email: eliteafrica@eliteafricafa.com

Effective Date: 26th December 2025